How do I transfer my Google Email and Drive content to another account?
Please note: At this time, Google Takeout is only available for student and alumni accounts.
Use the Google Takeout transfer option to make a "copy" of your email & drive contents to another personal gmail account*.
Transfer will allow you to:
- copy data (email and drive) from one google workspace (risd.edu or alumni.risd.edu) to another personal Google / Gmail account.
Don't have a personal Google account? Visit https://accounts.google.com/SignUp to create a free account.
- copy ALL Google Drive files and folders**.
Before starting the transfer process, be sure you have enough storage capacity in your personal/destination account to receive all your content. Free Google accounts come with 15 GB of storage. You may purchase additional storage through Google. *The following prices are Google's pricing and are subject to change. Basic Plan 100 GB ($0.49 first 3 months/$1.99 a month) and Standard Plan 200 GB ($0.75 first 3 months/$2.99 a month).
Use Google Takeout to transfer Google Email & Drive Files
To use Google Takeout / Transfer follow the steps below:
From your RISD account, go to takeout.google.com/transfer.
Enter the email address of the destination Google account–this is where your files will be copied to. NOTE: This must be another Gmail account.
Click “Get Code” and a code will be sent to your personal Gmail account. NOTE: This code is only active for 24 hours.
Go to your personal email & copy the verification code to paste into the Takeout Menu.
From your RISD account, return to takeout.google.com/transfer and paste in the verification code, then choose “Verify”.
-
Choose the content you want to copy. You will have the option to copy Email and Drive.
IMPORTANT NOTES:
Click “Start Transfer” to initiate. This process can take up to a week, but you will receive an email notification in your personal Gmail account once it is complete. Copied files might appear in batches on your Google Account during the copy process.
*ALUMNI* After the transfer process is complete, set up a forwarding email address in your alumni account. You may set up forwarding by following the steps shared by Google Support.
* Looking to create a backup or archive of your Email and Drive data instead of transferring to a google account?
View the Google Takeout Download instructions here: https://risd.freshservice.com/support/solutions/articles/18000078078
** If you want the option to select certain files/folders, we suggest using Google Takeout Download instead: https://risd.freshservice.com/support/solutions/articles/18000078078