Use the Google Takeout transfer option to make a "copy" of your alumni email & drive contents to another personal gmail account*.



Transfer will allow you to:

  • copy data (email and drive) from one google workspace (alumni.risd.edu) to another personal Google / Gmail account. 
    Don't have a personal Google account? Visit https://accounts.google.com/SignUp to create a free account.
  • copy ALL Google Drive files and folders**.



Before starting the transfer process, be sure you have enough storage capacity in your personal/destination account to receive all your alumni content.  Free Google accounts come with 15 GB of storage.  You may purchase additional storage through Google.  *The following prices are Google's pricing and are subject to change.  Basic Plan 100 GB ($0.49 first 3 months/$1.99 a month) and Standard Plan 200 GB ($0.75 first 3 months/$2.99 a month). 



Use Google Takeout to transfer Alumni Google Email & Drive Files

To use Google Takeout / Transfer follow the steps below:


  1. From your alumni.risd.edu account, go to takeout.google.com/transfer.

  2. Enter the email address of the destination Google account–this is where your files will be copied to. NOTE: This must be another Gmail account.

  3. Click “Get Code” and a code will be sent to your personal Gmail account. NOTE: This code is only active for 24 hours.

  4. Go to your personal email & copy the verification code to paste into the Takeout Menu.

  5. From your RISD account, return to takeout.google.com/transfer and paste in the verification code, then choose “Verify”.

  6. Choose the content you want to copy. You will have the option to copy Email and Drive.  

    IMPORTANT NOTES: 

    • Using Takeout to transfer Google Drive files will copy ALL files and folders**.

  7. Click “Start Transfer” to initiate. This process can take up to a week, but you will receive an email notification in your personal Gmail account once it is complete.  Copied files might appear in batches on your Google Account during the copy process. 



After the transfer process is complete, set up a forwarding email address in your alumni account. You may set up forwarding by following the steps shared by Google Support. 





* Looking to create a backup or archive of your Email and Drive data instead of transferring to a google account? 

View the Google Takeout Download instructions here: https://risd.freshservice.com/support/solutions/articles/18000078078


** If you want the option to select certain files/folders, we suggest using Google Takeout Download instead: https://risd.freshservice.com/support/solutions/articles/18000078078