End Additional Job for Student Worker in Workday

Purpose and Use

The End Job task is how you formally close out a student employee’s position when they stop working. This is a required step to ensure the student no longer has active system access, does not continue to receive pay, and that your department's records remain accurate.

The End Job task is used only after a student’s initial New Hire Request has been fully processed by Student Employment.

Failing to complete this process can result in payroll errors, compliance risks, and confusion for both students and administrators. Supervisors must promptly end a student’s job in Workday once their employment concludes.

Please Note: Students should not continue working after their job has ended. Allowing work beyond the termination date may lead to unauthorized payments and potential policy violations.

Student Supervisor Requirement

A Student Supervisor must be assigned to all hourly student jobs in Workday.

To complete the End Job task, you must have an active Student Supervisor Profile in Workday. The task requires you to select your name in the Student Supervisor field; if you do not have a profile, you will not be able to submit the request.

If you do not have a Student Supervisor Profile in Workday, contact studentemployment@risd.edu for assistance before attempting to add a job.

How to “End Job” in Workday

From the Workday homepage:

Enter End Job into the Search Bar

Upon clicking the “End Job,” the “End Job” task screen will appear
1. In the Employee field, type the name of your student employee
2. The Job should autopopulate if you’re assigned as supervisor
  1. Select the correct Job if you’re assigned as supervisor to more than one Job
3. Click “OK”

Upon clicking “Okay,” the “End Job” screen will appear
1. For the End Date, select the last day of employment
2. For the Reason, choose the appropriate reason
  1. Please Note: the “End Additional Employee Job > Involuntary > Assignment Ended” is the most common option

Click “Submit”

Information to Know

There could be multiple reasons for an End Job task to take place!

The “End Additional Employee Job > Involuntary > Federal Work Study Award Limit Reached” is another reason for a position to end:
- Departments pay 25% of a student employee's bi-weekly paycheck if the student has a Federal Work Study award.
- If the award runs out, it is up to the department to decide to continue to pay the student with 100% of the department’s budget.