Manage Payroll Options in Workday (Employee)
ABOUT THE PAY APPLICATION
Within your system, you may see multiple pay applications. For the functionality listed here use the Pay application shown above.
The Pay application contains links to payroll-related tasks and information. The information you see depends on your role.
The Pay application may include:
- Withholding Elections: Review and update withholding elections on the Federal, State, and Local Elections tabs.
- Payment Elections: Distribute payroll and expense payments between different bank accounts (checking or savings), and specify the payment method, such as check or direct deposit.
- Payslips: View and print payslips or change your payslip printing election. You may view payslips for any previous period when the data is provided.
- Total Rewards: View rewards by Base Pay, Allowances, Incentive Pay, Stock, and even Benefits, depending on your organization’s configuration.
- Bonus and One-Time Payment History: Review payments received outside of the regularly scheduled payroll process, such as bonuses.
- Tax Documents: View the annual tax documents associated with your earnings.
VIEW YOUR WITHHOLDING DEDUCTIONS
1. Click Withholding Elections.
2. View your Federal Elections or click the State Elections, Local Elections, or Tax Allocations tabs to review your status.
3. Click the Update button on the bottom of each tab, to make election changes.
4. Select OK and any I Agree checkboxes as indicated on the various tabs.
ADD A DIRECT DEPOSIT ACCOUNT
1. From the Pay application, click Payment Elections.
2. Click Add.
3. Optionally, you can add an Account Nickname to help you identify this account.
4. Select the Account Type and enter the Bank Name, Routing Transit Number, and Account Number.
5. Additionally, you can enter a Bank Identification Code.
6. Click OK to save. Once the account has been added, you can use it to make payment elections.
MANAGE YOUR PAYMENT ELECTIONS
1. From the Pay application, click Payment Elections.
2. Edit or remove bank accounts using the Edit or Remove buttons.
An account can only be removed if it is no longer used as a payment election.
3. Click Edit in the Payment Elections section to modify a payment election.
4. To create/modify the account used for your paycheck, select Direct Deposit on the Payment Type field. Change the amount or percent that is deposited into the account or the account that receives the balance of payments for the pay type. Your organization’s payment elections policy determines what changes are allowed.
5. Click OK to save.
6. To create/modify the account used for your reimbursements, select Direct Deposit AP on the Payment Type field. The balance button will be selected by default.
7. Click OK to save.
PRINT PAYSLIPS
1. From the Pay application, click Payslips.
2. Here you can view a list of all payslips. Click the Print button next to a payslip name to print to PDF. You can also View the payslip and save it to your computer as a PDF.
3. To print multiple payslips, click Print Multiple Payslips.