Overview 

This article details how to use prepaid funds for the following types of requests:

• Supplier Invoice Request
• Requisition
• Expense Report
• Procurement Card Verification
• Miscellaneous Payment Request

Supplier Invoice Request

Add the following information to the comment field located on the bottom of the request form, “Please  move (dollar amount) into the next fiscal year  (prepaid).” 

Requisition

During Checkout, add the following information to  the Internal Memo field located on the bottom of the  request form, “Please mark as prepaid for the next  fiscal year.”

Expense Report
Procurement Card Verification
Miscellaneous Payment Request

1. Click on the Cost Center Dashboard applet (add the  app if it is not already there on your list.
   
   
   
   

2. When in the Cost Center Dashboard, click on the Tasks tab.
   
   
   
   
   

3. Scroll down to the Accounting section and click  on the Request Accounting Journal / Transfer  form.
   
   
   
   

4. Fill out the form and select Mark as Prepaid as  the Change Reason. Add the document number  (EXP, PO, SIR, PC) to the Additional Information  field. If a split amount, make sure to specify the  breakdown details (spend category/expense item).