Fiscal Year End – How to Change the Date for Credit Card Charges

Overview

This job aid is meant for cardholders who are submitting charges after 6/30 and before the close of the fiscal year (mid July). You would change the date only if you want the charge to be applied to the fiscal year that is coming to a close.

Fiscal Year End – How to Change the Date for Credit Card Charges

Procurement Card Verification

When on the Transaction Details page, click on the Information tab.
Click on the Edit button and change the document date to 6/30. Click the Save button and then proceed with verifying the charge (click on the Transaction Details tab to get back to the main page).

T&E Card and Small Purchase Card Expense Reports

When on the Expense Report Information Page (first page), change the date to 6/30 prior to selecting the credit card change at the bottom of the page.
Then click the orange OK button.

Questions? Email epro@risd.edu