How to set up Mail Delegation in Gmail

Many users at RISD have one or more mail accounts that they help manage. Google addresses this with a feature called Mail Delegation. With Mail Delegation users can access the other email inbox and send mail on the other accounts behalf. This is useful for users with multiple accounts to manage as well as users that would like to grant others access to their account to check mail and send messages. View our Duo FAQ KB Article: When should I use delegated access

Notes:

You can add up to 1000 delegates within your organization.
With typical use, 40 delegates can access a Gmail account at the same time.
It may take up to 24 hours for the delegation to start taking effect.

Set Up Mail Delegation

On your computer, open Gmail. You can't add delegates from the Gmail app.
In the top right, click Settings See all settings.
Click the Accounts and Import or Accounts tab.
In the "Grant access to your account" section, click Add another account. If you’re using Gmail through your work or school, your organization may restrict email delegation. If you don’t see this setting, contact your admin.
Enter the email address of the person you want to add. If you’re using Gmail through your work, school, or other organization, and your admin allows it, you can enter the email address of a group. This group must have the same domain as your organization. External members of the group are denied delegation access.
Click Next Step Send email to grant access.

The person you added will get an email asking them to confirm. The invitation expires after a week.

For more information you may also view Google's Instructions: http://mail.google.com/support/bin/answer.py?hl=en&ctx=mail&answer=138350